Payroll Specialist

Position Overview

Maintaining consistent employee data confidentiality, perform a variety of specialist administrative tasks associated with payroll operations. Process wage/salary payments and audits time entries. Utilize automated time and attendance software and programs in day-to-day operations. Handle general inquiries regarding payroll, time, and attendance. Provide triage and cycled administrative support to the Payroll function to process a bi-weekly payroll. Identify potential issues for further investigation by Payroll Management as requested. Operate under general supervision. Job duties:
  • Audit Payroll data, EIB imports, retro transactions, entries, and totals each cycle, and ensure data accuracy, compliance, and quality controls.
  • Perform proactive payroll audits prior to commencing the next payroll cycle.
  • Validate time and attendance entries, guiding managers through adjustments as needed.
  • Monitor, verify, and edit data during the payroll input process.
  • Provide Workday bi-weekly/monthly payroll reports to various departments, within 48 hours of payroll processing.
  • Work with Human Resources staff to coordinate payroll transactions, provide payroll data and forecast compensation items, e.g., overtime, paid time off payout, earnings eligibility, deduction amounts, etc.
  • Manage all Workday help case tickets regarding payroll inquires.
  • Process correct garnishment calculations and compliance.
  • Resolve any payroll issues with associate tax withholdings or benefit deductions.
  • Manage HR and Payroll documents/forms prior to the beginning of the next payroll cycle.
  • Coordinate, research, and resolve case inquiries, including verification of employment vendor inquiries and employee payroll related questions.
  • Train associates and managers on submitting and approving time in WD Time Tracking.
  • Contribute to team effort by accomplishing related results as needed.
  • Prioritize daily workload to effectively meet deadlines.
  • Process On Demand payments or onsite manual checks as needed.
  • Run biweekly, monthly, quarterly, and year-end reports for audit purposes.
  • Review all new hire information during the onboarding process.
  • Perform other special projects and additional duties as assigned.

Job Details

Job ID 11465BR

Aliso Viejo, California, USA

Salary Range:

$24.19 - $33.82 (Compensation can vary based on education, experience and skill sets)

    1. High School Diploma or equivalent.
    2. Three (3) to (5) five years of experience in Payroll, Accounting, or equivalent combination of education and experience.
    3. Working knowledge of Payroll or Accounting practices.
    4. Working knowledge of wage and hour, payroll related laws and regulations.
    5. Accurate data entry and math skills.
    6. Understand all aspects of Workday time and attendance activities.
    7. Strong interpersonal skills and written and verbal communication skills, including the ability to communicate with various levels of management.
    8. High degree of accuracy and attention to detail.
    9. Proficient computer skills, including MS Word, Excel (Pivot tables and lookups), Teams, and Outlook.
    Desired Qualifications
    1. Working knowledge of Workday Payroll and Time Tracking modules.
    2. Strong work ethics and a team player.
    3. Ability to deal sensitively with confidential material.
    4. Organizational, multi-tasking, and prioritizing skills in a fast-paced environment.
    5. Decision-making, problem-solving, critical thinking, and analytical skills.