Position Overview

This position provides analytical and administrative support to the Executive and operates under minimal supervision. This position reports to an Executive (Vice President or above). Job duties:
  • Provides analytical and administrative support to the Executive and the department Directors as needed.
  • Drafts, edits and proofreads letters, memos and other correspondence and reports.
  • Manages primarily large size projects from a full project coordination perspective and participates in determining objectives of the assignment.
  • Independently plans schedules and arranges activities in order to accomplish objectives.
  • Performs presentations and researches activities to prepare for presentations.
  • Manages Ringi (Project Approval Process) generation as needed to facilitate creation of and routing for comments/approvals, including check requests, invoices and other financial documentation as directed.
  • Compiles and maintains standard reports.
  • Organizes webinars and conference calls on behalf of the Executive.
  • Organizes and coordinates meetings and provides on-site and pre/post meeting support.
  • Coordinates logistical support for meetings and customer visits.
  • Assists the Executive with email organization and staff calendars.
  • Manages expense reports and travel itinerary for the Executive and the department Directors as needed.
  • Assists and directs visitors and vendors as needed.
  • Manages general office supply inventory/distribution and business card orders.
  • May monitor work of other administrative staff members, to include monitoring projects.
  • Performs additional responsibilities as assigned.
    • Bachelor’s degree or equivalent combination of education and experience.
    • Minimum eight (8) years of progressive administrative support experience.
    • Advanced proficiency with Microsoft Office products.
    Desired Qualifications
    • Excellent written and verbal communication skills.
    • Excellent attention to detail and ability to work autonomously.
    • Excellent organizational and project coordination ability.
    • Ability to maintain strict confidentiality and discretion at all times.
    • Ability to operate with high degree of independence.
    • Ability to interact effectively with all levels, both internally and externally.
    • Capable of making decisions of high importance in the absence of the Executive.
    • Excellent negotiation skills on matters of significance where impact/risk is critical.